Job Title: 
Guest Services Assistant
Job ID: 
18-070
Job type: 
Clerical

Guest Services Assistant

 

Job Type:

This position will report to the Director of University Events and Guest Services and will work closely with staff in the Department who work in events and continuing education.

 

Essential Duties:

Bastyr University is looking for a Guest Services Assistant to provide:

  • Administrative support to the Director and to the department
  • Assist prospective clients and in-house staff, students and faculty, with information about our services, conferences, meeting rooms and weddings.
  • Scheduling of space on campus for students, faculty, staff and external clients with the use of a database.
  • Assist conference groups prior to arrival with arrangements for overnight rooms, meeting rooms and catering.
  • Host conference groups and individuals during their stay or attending an event on campus.
  • Perform light bookkeeping duties which will include working within a database.
  • Assist in scheduling, arranging and providing facility tours.
  • Perform duties as requested with assisting with setup of special events on campus and off.
Department: 
Conference Services
Position type: 
Staff
Qualifications: 
  • High School Diploma or GED required.
  • Minimum of three years general office procedure.
  • Previous experience working in a hotel or conference facility preferred.
  • Must have excellent customer service background as this department is customer service centric.
  • Proficient computer skills using MS Word, Access, Excel, with ability to produce documents, contracts and forms; experience with using databases and feeling comfortable with learning new ones.
  • Experience operating office equipment; fax, copier and voicemail, and email-Outlook.
  • Must be organized with the ability to manage several detailed tasks concurrently and possess ease and proficiency in customer service and problem solving.
  • Ability to work with large, diverse staff and student population in addition to outside clients.
  • Ability to work and maintain an appearance calm in periods of extreme business.
  • Most work well as a team member and also independently as well.

Schedule: Thursday through Monday (Tuesday and Wednesday off) 8am-5pm, but also needs to be flexible.

Salary: $19.00 - $21.50 Comprehensive Benefits Package

 

Please refer to job #18-070 and position title when applying and send cover letter, resume, and three professional references to:  jobs@bastyr.edu     EEO   Open until filled.

Learn about Bastyr at www.bastyr.edu

Bastyr University believes that diversity is a crucial factor in achieving academic excellence and profoundly enriching the university experience. We are committed to maintaining a high-quality, diverse workforce representative of the populations that we serve. Our faculty and staff are committed to achieving our mission by educating students to be future leaders in the natural health arts and sciences. Bastyr University promotes a work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity.

 

Bastyr University is an equal opportunity institution. We do not discriminate in matters of employment or participation in programs, services or benefits on the basis of gender, race, creed, color, religion, national origin, age, sexual orientation, gender identification or expression, individuals with disabilities, genetic information, or veteran status. Our programs, services and facilities are accessible to individuals with disabilities. Please contact the university in advance if you require special accommodation due to a disability.

 

Special Note: All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance during the application process should contact the Human Resources department by phone (425) 602-3087 or fax (425) 602-3058 or email jobs@bastyr.edu.

Location: 
Kenmore Campus (Kenmore, WA)
Work Schedule: 
Thur-Monday, Tuesdays and Wednesday off
Comprehensive benefits: 
Comprehensive Benefits Package