Student Accounts/GL Accountant


Bastyr University has an outstanding opportunity for the right candidate to join our team as a Student Accounts/GL Accountant. Based at our campus in Kenmore, Washington, this position will be responsible for comprehensive management in all aspects of student financial accounts and will also support the Finance team with general ledger accounting. This includes processing and reconciliation of Direct Loan disbursements, payments, living expense refunds, maintenance and collections of student accounts and Perkins Loan accounts, cash management, account reconciliation, auxiliary accounting, and others.


1. Perform the following student account activities:

  • Research and document the steps necessary to reassign a Perkins loans to the Department of Education.
  • Process payments for tuition and fees, Title IV awards and living expense refunds.
  • Reconcile student tuition accounts with General Ledger and close AR-Student accounts (monthly).
  • Provide answers to students with questions and problems regarding their tuition, scholarships, and loans.


2. Manage the processing and collection activities for the Federal Perkins Loan Program at Bastyr University. Including the following:

  • Collecting / Handling / Preparation of promissory notes / Perkins Loan files
  • Verification of student loan file
  • Conducting entrance/exit interviews
  • Billing students in repayment
  • Collecting payments, maintaining student’s Perkins accounts, reconciling accounts to General Ledger
  • Maintaining communication with alumni
  • Recommending deferments
  • Recommending / managing accounts to collection agency
  • Providing necessary information for completion of reports
  • Maintaining all necessary student account collection records
  • Ensure all above actions in compliance with the Department of Education regulations
  • Assigning defaulted loans to the Department of Education


3. Maintain the manual for student accounts and Perkins Loan accounts procedures


4. Maintain liaison with the Financial Aid Office and Department of Education to ensure continual update of changes pertaining to individual awards and Title IV laws and regulations. Troubleshoot funding delays with the Financial Aid Office


  • Ensure accounting records, monthly accounting close activities, and variance analyses are properly prepared, maintained and explained in a timely manner as relates to Student Accounts
  • Review and recording of entries relating to auxiliary departments, such as Bookstore and Dining Commons
  • Preparation of journal entries and file upload into the accounting system as needed
  • Preparation of supporting schedules and variance analysis as assigned
  • Manage internal controls and related procedure documentation for assigned areas
  • Preparation of annual audit schedules and facilitation of audit testing for financial and operational audits as needed as relates to Student Accounts
  • Other duties as assigned



    • Bachelor’s Degree
    • Non-profit and/or higher education experience a plus
    • MIP and/or Microix Workflow systems experience highly desirable
    • Ability to enter data accurately and quickly with excellent attention to detail
    • Ability to work under pressure, managing multiple tasks and deadlines
    • Ability to communicate effectively both in written and verbal communications
    • Excellent customer service skills including the ability to work cross-functionally with vendors, department heads, staff, faculty and students in a highly collaborative work style
    • Strong organizational and time management skills
    • Intermediate to advance skills in Microsoft Excel and Word

Compensation: Non-Exempt - $21-$24 per hour depending on experience.

Bastyr University provides a comprehensive benefits package, including health, dental & vision, 403(b) plan, and generous paid time-off policies.

Please submit cover letter, resume and three references to and include job #18-068 and job title in subject line. Successful candidate will also be required to pass a criminal background check.

Bastyr University believes that diversity is a crucial factor in achieving academic excellence and profoundly enriching the university experience. We are committed to maintaining a high-quality, diverse workforce representative of the populations that we serve. Our faculty and staff are committed to achieving our mission by educating students to be future leaders in the natural health arts and sciences. Bastyr University promotes a work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity.


Bastyr University is an equal opportunity institution. We do not discriminate in matters of employment or participation in programs, services or benefits on the basis of gender, race, creed, color, religion, national origin, age, sexual orientation, gender identification or expression, individuals with disabilities, genetic information, or veteran status. Our programs, services and facilities are accessible to individuals with disabilities. Please contact the university in advance if you require special accommodation due to a disability.


Special Note: All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance during the application process should contact the Human Resources department by phone (425) 602-3087 or fax (425) 602-3058 or email

Job Title: 
Student Accounts/GL Accountant