Duties

Bastyr University’s Office of the Registrar, located at the Kenmore campus, has a unique opportunity for a dedicated, motivated, detailed oriented, student focused professional.    

We are looking for an Administrative Assistant to provide administrative support the first few months while the selected candidate trains to become an academic advisor/evaluator. The position starts at 30 hours/week transitioning to full time hours.  

 Academic advising is a collaborative relationship between a student and an academic advisor. The intent of this partnership is to advise and collaborate with students in completing their programs on time. Excellent people skills are critical in this position.

 

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

 In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged. 

 

Administrative Assistance primary duties and responsibilities (initial position)

  • Administrative tasks
  • Serve as back up for various tasks
  • Student records and data management
  • Course registration and course changes
  • Data gathering, report referencing, analysis and feedback
  • Other related duties as assigned.

Academic Advisor/Evaluator primary duties and responsibilities (transitioning position)

  • Advise graduate and professional level students regarding their academic progress and university policies.
  • Evaluate students’ academic coursework to determine eligibility to take licensing exams, and graduate.
  • Evaluate transfer coursework for Advanced Standing applicants.
  • Coordinate the evaluation of transfer/waiver credits.
  • Must work closely with academic deans to monitor students who are on specialized academic plans.
  • Register students for academic coursework.
  • Other related duties as assigned.

Supervision – Works under the general supervision of the University Registrar.

Attendance– Individuals in this position are expected to be available during the normal business hours of the university.

Working Conditions – Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and address students and fellow professionals at appropriate university functions.

Qualifications: 

Minimum Qualifications

  • Bachelor’s degree required.
  • Two to four years’ experience in academic advising or related careers in post-secondary education or a combination of education and experience commensurate with the requirements of the position.
  • Ability to use computer-based systems, network software, and data management systems as well as standard Office apps.
  • Demonstrated tactful interpersonal verbal and written communication skills.
  • Ability to process and maintain highly confidential information.
  • Ability to process a high volume of work with excellent organizational/tracking skills.
  • Ability to analyze and solve problems.
  • Ability to work effectively with individuals of varying backgrounds, abilities, outlooks, ages, and nationalities.
  • Comply with all company policies and procedures including regular attendance

This job description does not list all of the duties associated with this position and the employee may be required to perform additional duties assigned by the employee’s supervisor or otherwise a recognize requirement for this position. Bastyr University reserves the right to revise the job description at any time. The employee must be able to perform the essential functions of this position satisfactorily and, if requested, reasonable accommodations may be made to enable employees requiring accommodation to perform the essential functions of this job so long as the university can do so without undue hardship.

 

Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity, or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability.

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu.

How to Apply:

Please refer to job #21-044 and position title when applying. Please send your cover letter and resume to: jobs@bastyr.edu.