Dispensary Assistant II


Bastyr University is seeking an experienced and dedicated Dispensary Assistant II.

Compensation$19.0 - $20.0/hr. , DOE

Work Schedule: 38 hours per week, Monday - Friday, 8am -5:30pm


  • 403(b) (Automatic Employer Contribution after 1 year and 1000 hours worked)
  • Medical, Dental, Vision
  • Flexible Spending Account or Health Savings Account
  • Employee Assistance Program
  • No cost Life Insurance
  • Disability Insurance
  • Sick Pay
  • Personal Day
  • Vacation
  • Community Service Days
  • Paid Holidays
  • Employee Tuition assistance
  • Public Service Loan Forgiveness eligible
  • Shuttle transportation available
  • LinkedIn Learning

Note: Please apply through Bastyr University Career website. With the internal applicant tracking system, we can organize your information and track your application better.

Bastyr University Career: https://www.schooljobs.com/careers/bastyr




  1. Daily Deposits---Close out registers at night, prepare daily bank deposits, create next day bank for registers, obtain and maintain adequate change in reserve bank, and secure all valuables in safe upon closing. 
  2. Invoice Verification & Entry---Gather invoices and receipts for all purchases and transfers of goods at the Dispensary and enter into Microix for Dispensary Manager approval as a backup to the Dispensary Coordinator.


  1. Ordering---Oversee and complete weekly ordering of Dispensary retail and prescription inventory as coordinated with Dispensary Manager and Product Review Committee, and with input from Clinic faculty and clinicians. 
  2. Receiving---Complete processing of incoming dispensary inventory:   unpacking shipments, assessing price changes from invoices, and pricing correctly.

Physical Operations

  1. Computer---Maintain and update Dispensary database, including product inventory, physician information and patient records. 
  2. Display---Oversee and Maintain physical Dispensary space: tastefully display and rotate stock, update with new products, discuss discontinuing non-moving products and other items of public interest with Dispensary Manager.


  1.  Communication---Facilitate communication between Dispensary Manager, Dispensary Assistants, work study students, student clinicians, academic faculty and department managers on occasion.  Assist in retraining current staff in new procedures and policies.  Be a member of Formulary Committee. 
  2.  Subordinates---Must be able to fulfill any/all duties of Dispensary Assistants I.



1.       Respond to customer complaints and refer difficult requests to Dispensary Manager.

2.      Collaborate with the Formulary Review Committee in establishing and adhering to institutional standards of quality assurance as applied to products sold by the Clinic Dispensary.




  1. Familiarity with Latin or with Latin binomials for medicinal botanicals.
  2. Demonstrable extensive knowledge of medicinal botanicals and nutritional medicine products.
  3. General knowledge of physiology.
  4. Familiarity with basic bookkeeping and accounting terms and procedures.
  5. Must have strong communication and customer service skills.
  6. Working knowledge of Dispensary computer systems and awareness of budgetary considerations.
  7. Proficient knowledge of Dispensary Operations.

Skills and Abilities   

  1. Ability to work with cash register and bankcard machines for daily sales transactions and reports.
  2. Ability to accurately interpret medical language for patient understanding regarding prescription labeling.
  3. Accurate mathematical ability for daily sales records and deposits.
  4. Professional phone skills with customers, vendors, and physicians.
  5. Ability to maintain efficiency and diplomacy and attentiveness to detail within busy, hectic environment.
  6. Ability to direct students to find resources necessary to complete their educational training.
  7. Facility with Dispensary computer system: Office365, Outlook, Word, Excel, Skype for Business, Access, EPIC, Microix, DigitalPOS, etc


Two to three years of experience in fast-paced environment (retail or service business).  This experience should include customer service and sales, cash handling, inventory, ordering, and working closely with other employees.


  • Bachelor’s Degree or equivalent.
  • Some course-work in anatomy, physiology, first aid, and study of herbs.

How to Apply:

Please click the link below for job application.



COVID-19 Vaccination Requirement:  All new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. 

This job description does not list all of the duties associated with this position and the employee may be required to perform additional duties assigned by the employee’s supervisor or otherwise a recognized requirement for this position. Bastyr University reserves the right to revise the job description at any time. The employee must be able to perform the essential functions of this position satisfactorily and, if requested, reasonable accommodations may be made to enable employees requiring an accommodation to perform the essential functions of this job so long as the university can do so without undue hardship.

About Bastyr:

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged.  

Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity, or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability. 

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu