Bastyr University is seeking an experienced and dedicated Patient Services Representative I.

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged. 


  1. Respond to all inquiries regarding the clinic and provide general information about the modalities offered as well as general information about the principals of natural medicine.  Provide appropriate referrals to other areas of the clinic, University or other facilities.
  2. Schedule Naturopathic, Physical Medicine, Counseling, Homeopathy, and Private Practice appointments with doctors and clinicians.  Inform practitioners of updates to the schedule. Make changes to the schedule as necessary and reassign when there are subs.
  3. Acquire a thorough level of knowledge & information regarding specialty programs offered at the clinic, and distribute such information to callers as necessary.
  4. Answer phones, ascertain caller needs, and triage emergency calls appropriately.  Check and respond to patient emails. Facilitate communications between practitioners and their patients.
  5. Monitor clinic texting line to communicate with patients regarding their appointments.
  6. Understand and distribute information about Insurance billing, co-pays, and policy coverage.
  7. Cashier all patient transactions including Epic payments, dispensary sales through Square, and all other visit charges.
  8. Assist with Medical Record keeping of patients.  This may include scanning documents into patients’ charts in Epic, fulfilling medical records requests, including subpoenas.
  9. Monitor our fax portal (OnBase/RightFax) and triage as necessary.  Ensure all prescription refill requests are sent to the appropriate providers.
  10. Balance transactions at the end of the workday, reconciling discrepancies and making appropriate changes to the posting records batch reports in Epic.  Ensure all cash and/or check deposits are brought to the bank. 
  11. Verify patient discount and insurance status for applicable patients in Epic. Make necessary changes to system regarding patient demographic, insurance, or discount information as well as special needs of patients.
  12. Verify accuracy and completeness of demographic forms as well as legally required informed consent or observation/recording consent forms.  Obtain patient insurance information and acquiring proof of that information.
  13. Assure confidentiality of all patient records or information according to HIPAA standards.  Follow disposal guidelines for confidential patient information.
  14. Process all applications for Income Based Adjustments.  Verify that applications are complete with secondary source documentation provided.  Determine eligibility for Income Based Adjustments and enter information in Epic.
  15. Refer contacts to appropriate in-house personnel when applicable.
  16. Process any internal and/or external referrals as needed between providers.
  17. Assist in training of new staff as needed. 


  • Must be able to professionally serve a diverse population both on the phone and in the waiting room, handling any upset patients, complaints and inappropriate behaviors.
  • Other duties as assigned by the Clinic Operations Supervisor.

COVID-19 Vaccination Requirement:  All new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.



  • Must know basic customer service skills with emphasis on polite and respectful communication
  • Knowledge of the basic philosophies of Natural Medicine
  • Must understand the concept of confidentiality and HIPAA privacy guidelines
  • Must be able to remain in a stationary position for an extended period of time, with ability to occasionally move about the clinic to access other office machinery or
  • Be able to work individually and function as part of a team
  • Must possess familiarity with computers, with basic skills in Microsoft Office databases (Word, Excel, Outlook); must also be able to work on a computer for the majority of the workday
  • Must feel comfortable speaking on the phone
  • Phone skills must include the ability to maintain great patience and professionalism with a variety of callers
  • Exceptional customer service skills, maintain a high level of organization and the ability to prioritize needs quickly as well as multi-task
  • High school diploma required



  • Familiarity with Epic (or other electronic health records system), particularly the ability to access patient demographic information, and make changes when necessary, as well as navigation, templating and scheduling. 
  • Familiarity with standard medical and natural medicine terminologies.
  • Excellent written and verbal communication skills
  • Ability to produce high quality work results that are accurate and error-free
  • Employment is contingent upon passing a criminal background check.

How to Apply:

Please refer to job #21-039 and position title when applying. Please send your cover letter and resume to: jobs@bastyr.edu.

Other Notes:

Bastyr University offers a comprehensive benefits package, including health, dental, vision and prescription coverage; generous paid time off; access to Bastyr’s Centers for Natural Health; and a competitive 403(b) retirement plan.


Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity, or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability.

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu.