Duties

About Bastyr:

Bastyr is a progressive internationally recognized pioneer in Natural Health Arts and Sciences education and research. Founded in 1978, the University today offers graduate and undergraduate degree programs that reflect multidisciplinary, science-based natural health curricula with an emphasis on the integration of mind, body, spirit, and nature. Regionally accredited since 1989, Bastyr University is composed of three schools, the School of Naturopathic Medicine, The School of Natural Health Arts and Sciences and the School of Traditional World Medicines. Bastyr is comprised of a main campus in Kenmore, WA, a health clinic in Seattle, and a branch campus and health clinic in San Diego. 

 

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged. 

COVID-19 Vaccination Requirement: All new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. 

POSITION SUMMARY

This position provides direct administrative support to the Chair of Basic Sciences, as well as the rest of the Department.  Primary responsibilities are curriculum scheduling, faculty contract management and serving as an initial point of contact for students working as Teaching Assistants for Department faculty. Other important duties include, but are not limited to, maintaining budget processes, scheduling and coordinating meetings and events, preparing catalog revisions for the department, ordering office supplies, and guiding faculty through various departmental processes (annual review process, timecard operation, etc.).  Additional projects may be assigned as necessary or appropriate. 

Qualifications: 

ESSENTIAL RESPONSIBILITIES

  1. Achieve the goals and objectives of the Department of Basic Sciences by designing, coordinating, and implementing systems as they affect the department and the university. This requires detailed management of complex class scheduling to prevent conflicts with faculty, student’s academic track and room usage.  Must coordinate with all departments as Basic Science plays a pivotal role in all of the University’s programs. This requires strategic thinking and the ability to build and maintain cooperative working relationships with all departments and administrators.
     
  2. Create and manage projects.  Projects may originate in own area of administration or be executed at the direction of the Program Chair/Dean (e.g., schedule, catalog, assessment coordination, event planning). Projects can include technology updates or the implementation of new software or technology to support Department needs, such as helping faculty with tips and tricks on how to use platforms like Canvas, Zoom, Vimeo or DocuSign. This could also include working on campus-wide initiatives like Diversity, Equity, and Inclusion (DEI) or Staff Development projects that reach beyond the Department.
     
  3. Administer human resource procedures within the department, including the creation of faculty contracts, payroll coordination for faculty and staff, and assist with hiring and managing Teaching Assistants for faculty. This can include special projects such as coordinating the hire of students for the summer NPLEX review sessions prior to ND board exams, or working with HR to streamline processes applicable to our Department, such as FMLA administration or the process to hire new Professional TAs.
     
  4. Assist Program Chair/Dean in tracking budget, budget administration, and/or financial procedures. This can include working with Finance to create tailored reports, collaborating with the Department Chair to produce budget graphs and informational PowerPoints to use at key annual meetings with faculty, or helping with budget forecasts based on an analysis of historical trends. Works with Department staff and interdepartmentally to ensure expenses are rectified and accounts kept up to date in a timely manner.
     
  5. Assist in the implementation of academic policies and procedures and in the information of faculty, students and staff about these policies. The Program Coordinator often acts as a liaison between the Program/Chair and personnel within the department, students, other Bastyr offices to explain general policy and advocate for change when necessary, on behalf of the faculty or students.
     
  6. Provide administrative support to the Program Chair/Dean as needed (e.g., Word processing, filing, scheduling appointments, creating faculty meeting agendas, taking meeting minutes, and keeping electronic databases current).

 

OTHER RESPONSIBILITIES:

  1. Chair meetings for the Program Supervisors & Coordinators group.
     
  2. Facilitate for DEI training sessions at student orientation.
     
  3. Participate in the planning and execution of special events, including the annual Research Symposium, the summer ND Mini-Med Camp, graduation ceremonies, the cadaver memorial, quarterly student lunches with faculty, and other events as needed.
     
  4. Chair a committee under the Staff Council (for example the Staff Development or Welcome committees).
     
  5. Support student clubs by joining or participating in regular events (for example the Meditation Club or the Herbal Ways Club).
     

BASIC QUALIFICATIONS

  1. Bachelor’s Degree or equivalent combination of education, experience and training required.
     
  2. Position requires 2-4 years prior experience in a busy, “customer service” oriented office, a program management office, or administrative office where the role required self-directed and independent work with minimal supervision.
     
  3. Must be proficient with PC and Microsoft Office Products and accurately type at a rate of 50 words per minute.  Ability to produce reports, memos, correspondence, and other documents using Microsoft Office required.
     
  4. Must possess good communications skills, verbal and written, to convey information, give directives and deal with difficult situations. Strong English skills including grammar, proofreading, writing and editing are required.
     
  5. Must be able to maintain personal calm and organization in the midst of rapidly expanding and changing program needs, prioritize workload, and handle simultaneous projects from numerous sources with attention to details, tasks and deadlines.
     
  6. Must be a collaborative, proactive and strong problem solver.

 

PREFERRED QUALIFICATIONS

  1. Familiarity with administration of higher education academic departments preferred.
     
  2. Familiarity with department specialty preferred.
     
  3. Ability to learn and adapt to changing technology needs to support faculty and administration, such as using CAMS, Canvas, DocuSign, Vimeo, Zoom, Big Blue Button, Workflow, SharePoint, Microsoft Teams, ADP, AdAstra, EvalKit and PopID.
     
  4. Previous experience budget planning and/or tracking preferred.
     
  5. Progressive experience with computers, Microsoft Office products, and demonstrated willingness to learn and adapt to using a range of programs and applications related to administration and video conferencing.
     
  6. Progressive experience in decision making, setting policies and procedures, and project management.
     

How to Apply:

Please refer to job #22-016 and position title when applying. Please send your cover letter and resume to: jobs@bastyr.edu.

Other Notes:

Bastyr University offers a comprehensive benefits package, including health, dental, vision and prescription coverage; generous paid time off; access to Bastyr’s Centers for Natural Health; and a competitive 403(b) retirement plan.

Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity, or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability.

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu.