Administrative Assistant III (#20-039)

Duties

The Department of Midwifery is seeking its next Administrative Assistant III at Bastyr University’s Kenmore campus, 15 miles north of Seattle.
Diversity Equity Inclusion (DEI) Academic Commitment: Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.
In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged.
We are a hard-working, supportive team, committed to creating an inclusive learning environment where student midwives feel welcomed, represented, supported and safe; where students learn to care for all families in a way that is culturally affirming and respectful; and where our commitment to social justice is woven into every facet of our program. Please read our Equity and Mission statements because they inform the work of our department. 
We are looking for someone to join us in an administrative role.
•    You are an organizational powerhouse in both the digital and physical realms, from computer filing systems to classroom supplies.
•    You are a spreadsheet, database and calendar whiz and are very detail oriented.
•    You like to work on projects with many moving pieces.
•    You enjoy working collaboratively and also independently on a small, dedicated team, and incorporating feedback from other team members. You can take direction and also work with little direction, are good at prioritizing, and know when to ask for input or help.
•    You like to plan events big and small and have a knack for making them special.
•    You are steady and dependable, willing to pitch in where help is needed. You demonstrate a commitment to equity.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
•    Maintain, inventory and order clinical supplies, including PPE, to support skills training courses, clinical exams and assessments. Manage office supplies and equipment inventory.
•    Facilitate setup and maintenance, including cleaning/sanitizing, of office and classroom areas for the purpose of ensuring a safe working environment and the availability of items to meet the needs of the department.
•    Coordinate with faculty, staff and other departments for classroom, course and department needs.
•    Provide assistance to the clinical education of the department including compilation of data, running reports and maintenance of clinical database information.
•    Research and complete special projects and reports, including data entry, word processing, scanning, electronic filing, distribution, transcription and tracking.
•    Create, compose, edit and track forms, correspondence, memos, reports, spreadsheets, etc.
•    Run occasional off-campus errands.
•    Take meeting minutes.
OTHER RESPONSIBILITIES
•    Provide information to internal and external customers regarding systems, policies and procedures as directed.
•    Organize department special events; examples: annual graduation party, faculty meetings, orientations, presentations etc.
•    Other duties as typically assigned to an administrative assistant.
•    Working some evenings and weekends is required.

Qualifications: 

QUALIFICATIONS AND REQUIREMENTS
•    Must have strong skills in Microsoft Office and other database management programs. Skills with Adobe Acrobat Professional software is helpful.
•    Must have working knowledge of the demands of an administrative office serving multiple areas and populations.
•    Some job tasks require working on campus, though most of our staff is working off-campus. Some work can be done from home at this time.
•    Familiarity with administration of higher education academic departments preferred.
•    Familiarity with midwifery and/or childbirth professions preferred.
•    Ability to work independently with minimal supervision; must be self-directed.
•    Knowledge of medical supplies and terminology is a plus.
SKILLS AND ABILITIES
•    Ability to lift 25-30 pounds.
•    Advanced computer/technology skills.
•    Excellent verbal and written communication skills.
•    Ability to work with diverse staff and student populations. Must possess strong customer service skills.
•    Strong English skills including grammar, proofreading, writing and editing required.
•    Must be able to maintain confidentiality.
•    Must be able to work on campus.
•    Must be able to maintain personal calm and organization in the midst of rapidly expanding and changing program needs.
•    Must be able to prioritize workload and handle simultaneous projects from numerous sources with attention to detail, while meeting deadlines.
•    Must be able to accurately type at least 60 WPM. Ability to produce reports, spreadsheets, newsletters, memos, correspondence, and other documents using Microsoft Office applications required.
EXPERIENCE
Position requires 2+ years’ experience in a busy “customer-service” oriented administrative office setting, or equivalent.
EDUCATION
High School diploma or equivalent required; some college preferred.
Please refer to job #20-039 and job title when applying and send cover letter and resume to: jobs@bastyr.edu. Please, no phone calls or mailed application packages.
Review of applicants will begin immediately and continue until the position is filled.
The Department of Midwifery is part of the School of Natural Health Arts and Sciences at Bastyr, a private regionally accredited institution. Our faculty and staff are committed to achieving our mission by educating students to be future leaders in the natural health arts and sciences. Bastyr University promotes a work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity.
Bastyr University offers a comprehensive benefits package, including health, dental, vision and prescription coverage; generous paid time off; and access to Bastyr’s Centers for Natural Health.

Bastyr University is an equal opportunity institution. We do not discriminate in matters of employment or participation in programs, services or benefits on the basis of gender, race, creed, color, religion, national origin, age, sexual orientation, gender identification or expression, individuals with disabilities, genetic information, or veteran status. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability.
All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu.