Duties

POSITION SUMMARY

The purpose of this position is to provide a high-level of administrative support to the President and liaison to the Board of Trustees. Facilitate internal/external communications, serve as a communications liaison between the Office of the President and the University internal and external community. Provide expertise in administrative support through conducting research, preparing statistical reports, handling information requests, preparing professional written correspondence, and weekly updates from the President to the community and Board of Trustees and constituents. Preparing information for multiple accreditation bodies, receiving visitors, arranging Skype meetings, and global conference calls, and be a master of calendaring.

 

 

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

In alignment with Bastyr’s DEI commitment, applications from members of underrepresented groups are encouraged. 

 

How to Apply:

Please refer to job #21-053 and position title when applying. Please send your cover letter and resume to: jobs@bastyr.edu.

 

ESSENTIAL RESPONSIBILITIES

  • Serve as a cordial, gracious representative of the University when interacting with both internal and external constituencies.
  • Must exercise good judgment and discernment in handling confidential and sensitive information.
  • Excellent writing skills to write effectively on behalf the President, create and maintain smooth communications flow via professional correspondence, e-mail, telephone and in person. Liaison with all members of the University community. Act as knowledgeable Bastyr representative to contacts in related organizations, Board members and the public on the telephone and in person.
  • Manage accurately, effectively and efficiently the appointment calendar of the President.
  • Work with the President on special projects, including preparation of presentations, research data collection and report writing.
  • Advise the President of important documents or information, prepare and distribute meeting materials, track current or pending issues with the President’s cabinet and executive leadership team. Prior to meetings determine if the subject matter requires researching information and pro-actively produce information on such initiatives.
  • Gather information and data, analyze this information and determine appropriate courses of action.
  • Prepare statistical reports.
  • Serve as scribe at meetings, solicit agenda materials, prepare and distributing agendas, transcribe minutes, reserve rooms, arrange catering, facilitate and communicate meeting logistics and other information electronically.
  • Handle the office budgeting process, prepare analyses of budgets as needed throughout the fiscal year and handle the fiscal year budget 12-month spread. Track, code, record and submit all department expenditures and invoices to finance for payment in a timely manner meeting deadlines.
  • Order standard office supplies and furniture within budgetary guidelines.
  • Arrange in and out-of-state business travel and process all related expense reports.
  • Assist in University events, meetings, and employee team building activities and special projects.
  • Comply with all company policies and procedures including regular attendance.

 

OTHER RESPONSIBILITIES:

  • Provide high-level administrative support to the Board of Trustees.
  • Create and maintain smooth communication flow via correspondence, email, telephone and in-person between the Board of Trustees members and/or major constituents of the University.
  • Work on special projects, including preparation of presentations, research, data collection, and report writing.
  • Serve as scribe and administrative support to the Board of Trustees and its various subcommittees during meetings.
  • Prepare Board meeting agendas and accompanying documents.
  • Handle all aspects of the Board Chair’s communications.
     

COVID-19 Vaccination Requirement:  All new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.

 

This job description does not list all of the duties associated with this position and the employee may be required to perform additional duties assigned by the employee’s supervisor or otherwise a recognize requirement for this position. Bastyr University reserves the right to revise the job description at any time. The employee must be able to perform the essential functions of this position satisfactorily and, if requested, reasonable accommodations may be made to enable employees requiring accommodation to perform the essential functions of this job so long as the university can do so without undue hardship.

Qualifications: 

BASIC QUALIFICATIONS

  • A thorough understanding of intersectionality and issues as they relate to diversity, equity, inclusion, multiculturalism, and social justice.
  • An understanding of the culture of higher education and the shared governance.
  • An understanding of the elements and dynamics of organizational change.
  • Demonstrated success creating win / win outcomes.
  • Success at initiating and engaging in difficult conversations
  • Ability to provide results oriented leadership
  • Collaborative style.
  • An ability to influence, delegate and gain consensus with individuals and groups.

 

PREFERRED QUALIFICATIONS

  • Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
  • Demonstrated strong presentation and training skills.
  • Higher Education experience.

 

EDUCATION

Minimum requirements:

  • A Master’s degree or equivalent experience
  • Five (5) years of experience in a diversity, equity, and inclusion role or relevant experience.
  • Highly skilled written and oral communications including the ability to provide presentations, successful trainings and written communications.
  • Demonstrated success in developing and facilitating educational and training programs for diverse populations.
  • Program development.
     

Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity, or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities. Please don’t hesitate to contact jobs@bastyr.edu to request or discuss a special accommodation due to a disability.

All applicants must prove authorization to work in the United States at the time of a position offer. Individuals must be able to perform the essential functions of the job, with or without reasonable accommodation. Any applicants requiring special assistance or an accommodation due to a disability during the application process should contact Human Resources at (425) 602-3087 (phone), (425) 602-3058 (fax) or jobs@bastyr.edu.

 

How to Apply:

Please refer to job #21-053 and position title when applying. Please send your cover letter and resume to: jobs@bastyr.edu.